Requesting Military Leave
Things to Know While You’re on Military Leave - Benefits
- Benefit coverage will automatically continue during your leave, or may be suspended or reduced at your discretion if leave is anticipated to extend beyond 30 days.
- Note: A direct bill may be received by mail during this process. Bswift is available to help explore your options.
If the requested absence is for 30 consecutive days or fewer, the submission of the Workday Absence request is encouraged.
If the requested absence is for 30 calendar days or more, the employee is recommended to use the Absence request in Workday.
Step by step
- Visit Workday
- Navigate to the upper left corner and click on Menu
- Under Personal, click on Absence > Manage Absence.
- Click Actions > The Absence calendar will appear defaulting to the current month.
- Start and End Date Select the days for Absence Request Click on # Days – Continue
- Select Type of Absence: In the drop down. Active Military (Not training) This option applies to all active armed forces LOA.
- Enter any comments or attach orders to ensure all teams have the correct details (dates, duty status and type of orders).
- Click Submit Request
COMPARISON
YOUR MILITARY LEAVE PAY AND TIMELINE
Anticipating an extended leave?
Employees can opt to pay for benefits you choose to continue within 31 days from the start of leave:
- A direct bill from Bswift will be mailed to the home address on file.
- Benefits such as medical, dental and vision can continue during your leave. Alternative payment options are available when regular pay is not received.
Some changes to optional life insurance and long-term disability (LTD) coverage may require evidence of insurability (EOI) upon returning from leave
The employee can choose to temporarily stop or reduce coverage within 31 days from the start of leave.
Be sure to re-enroll in your benefit coverage within 31 days of returning to work, if applicable.
Visit bswift or call 1.800.459.4788 or 1.847.883.1027 (outside the U.S.)
At A Glance:
Health Savings Account (HSA)
- Your HSA will remain active during an absence but KBR employee and employer contributions will pause until you return to work.
Health Care Flex Spending Account (FSA)
- Submit for reimbursement if you incur expenses (up to your elected amount) for the plan year.
Dependent Care Flex Spending Account
- Expenses incurred during the plan year are eligible for reimbursement, not to exceed your contribution total.
TIMEKEEPING
When requesting a leave, it's important that you code your time away accordingly in your timekeeping system - SAP or CostPoint. The time codes you use will differ depending on your leave type. You can find the most common leave-related time codes for both SAP and CostPoint in the table below.
KEEP IN MIND:
Military leave is credited on the basis of an 8-hour workday.
Staying current with completing time while on military leave is important to ensure accuracy of tracking time and potential compensation.
IT'S IMPORTANT TO NOTE:
PTO accrual continues for the first 180 calendar days and may be suspended thereafter until the employee resumes work.
Employees may opt to utilize accrued PTO during their absence when they do not receive pay otherwise.
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